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350 Grove Street East
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Sunday 10:30 a.m.

(705) 734-0760

 

Grace United Church Job Description

Position: Administrative Assistant (Part-time)

Overview

The Administrative Assistant of Grace United Church has the responsibility of providing administrative support to the Minister, Chair of the official board, other employees and volunteers. Grace United is an inclusive and affirming place of worship.

Accountability

The Administrative Assistant will be hired by the Ministry & Personnel Committee and be accountable to the Administrative Team.

Specific areas of responsibilities

The Administrative Assistant will:

  • Answer telephone enquiries and relay telephone messages in a timely fashion
  • Greet visitors, ascertain nature of business and direct to appropriate person
  • Open, distribute and/or respond to regular and electronic mail and other material and co-ordinate the flow of information internally
  • Manage allocation of space in the building: rental forms, follow up, update and post schedules of use, receive payment, new group orientation
  • Prepare, key in, edit and proofread correspondence, presentations, worship materials, publications, reports and related material
  • Schedule and confirm appointments and meetings of the minister
  • Set up and maintain manual and computerized information filing systems
  • Determine and establish office procedures
  • Facilitate paperwork for baptisms, weddings, funerals, membership
  • Order office supplies and maintain inventory transfers
  • Compile data, statistics and other information to support church activities
  • Manage office volunteers
  • Maintain and manage subscriptions (online and hard copy) and resources materials

Competencies

The Administrative Assistant must have:

  • Exceptional planning and organizational skills in a high-volume, deadline-oriented environment
  • A high degree of confidentiality and honesty
  • Outstanding interpersonal skills
  • Ability to work proactively and independently with limited direction
  • Flexibility, as no two days are the same
  • Attention to detail and accuracy amidst frequent interruptions
  • Sensitivity training and compassion
  • A sense of humour

Qualifications

The following qualifications are necessary:

  • Completion of two-year college program for administrative assistants and/or previous experience as an administrative assistant (minimum 3 to 5 years)
  • Above average proficiency with Windows operating system
  • Above average proficiency with Microsoft Office and Adobe programs
  • Above average proficiency with Excel
  • Familiarity with the United Church ethos is preferred

Pay commensurate with experience

Send electronic submissions only to: This email address is being protected from spambots. You need JavaScript enabled to view it.

Deadline: Monday, January 20, 2020

Glimpse of Grace

We’re a friendly, welcoming, inclusive church. We don't tell you what to think or believe. We don't do guilt. We live the questions with open minds and open hearts. We invite you to join us if you’re on a spiritual journey — or looking for community.